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Programmes Coordinator 

The Role:

Responsible for the coordination of a range of commercialisation programmes in a fast moving and dynamic environment this person will;

  • Organise and co-ordinate range of programmes to support Universities and SME companies to improve commercialisation of new technology, new products and services.
    • Co-ordinate programme events, online training schedule
    • Manage and populate learning management system for each programme
    • Manage delivery of online workshops and meetings
    • Assist with programme recruitment
  • Co-ordinate all liaison with programme participants and stakeholders.
    • Manage communications to participants and stakeholders regarding event/workshop/meeting dates
    • Ensure participant milestones are clearly communicated
    • Collect and collate essential documentation required for each programme
  • Oversee financial management of the day-to-day operations of the company including;
    • All invoicing
    • Management of monthly cash flows and bank reconciliation activities
    • Production of monthly management accounts (P&L/BS) using Xero
    • All pay roll requirements
    • All regulatory VAT submissions
  • Working closely with project administration personnel to ensure delivery in accurate and timely fashion of all of the above.
  • Preparation of all operational reports to the Chief Executive and Board of the company.
  • Management of the company’s internal tender process including scanning for and submission of all tender bids.
  • Working directly with senior personnel of key customers to management the delivery of key programmes.
  • Work with same key customers to develop and shape ongoing business opportunities.
  • Work with directors to help shape strategic direction of the business.
  • Will support in the delivery of digital and social media services for clients as required.
  • Will support event management for important programme events including remote and face to face bootcamps and training workshops.
  • Will work directly with grant funding organisations such as Innovate UK, Enterprise Ireland and Invest NI to manage grant and commercial claims processes.


The Person:

This person will have;

  • Been educated to at least degree level.
  • Will have a minimum of two years’ experience in working with senior management personnel in an equivalent role.
  • A strong work ethic with a willingness to take on a variety of work streams in a very dynamic working environment.
  • Excellent communication and people management skills.
  • Excellent project management skills.


Desirable Criteria:

  • Experience of Using Zoom or similar Web conferencing.
  • Experience of using a Content Management System, Learning Management System or similar data capture/management solution.
  • Working understanding of Xero (or similar) accounting software package.
  • A sound understanding of website, social media and general digital market skill sets.
  • A knowledge and understanding of the business startup environment.
  • An awareness of the university sector and the IP licensing and spin-out venture ecosystem.


Duration of Contract:

The role will initially be a 12-month contract, with possible extension.



Salary is dependent on experience but is expected to be in the region of £25,000-£30,000 per annum dependent on the individuals experience, knowledge and skills.

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